Official certification for the purposes of legislation of a German certificate for presentation outside Germany (see list of countries)
In order to have a German official document officially certified, the first step requires pre-certification. Pre-certification confirms the authenticity of the signature and the seal of the issuer of a German official document, as well as generally the capacity in which the signatory handled the document. Documents for which the pre-certifier does not confirm the authenticity of the signature of the issuer cannot be officially certified by the Federal Office of Administration! The only exception to this is originating products, commercial invoices or pure product descriptions and packing lists, for which the content has been inspected and confirmed by a Chamber of Industry and Commerce. However, contracts, company declarations and so forth are to be pre-certified by a notary and subsequently by the responsible regional court. Please always specify the country in which the document is to be presented, e.g. Syrian Arab Republic, People’s Republic of China, Kingdom of Saudi Arabia, etc.
General information on official certification of notices of loss for identity documents
Please note that notices of loss for identity documents of persons whose identity cannot be clearly proven cannot be officially certified. Therefore, in addition to a notice of loss, a residence certificate or title, in which it states that a passport was available/presented upon arrival into Germany, is to be submitted to the city/community or local police (not federal police). Should no passport have been recorded by the foreign authorities, it will not be possible to officially certify the notice of loss.
Pre-certification of documents is carried out
1. for private individuals by:
2. for companies by:
Regarding 1. for private individuals:
Regarding 2. for companies:
Should pre-certification be carried (first step) by the responsible pre-certifier (see above), the documents are officially certified by the Federal Office of Administration on behalf of the Federal Foreign Office as a second step. The documents can then be presented at the foreign representation outside Germany for final processing (legalisation) (third step).
The documents can be sent to the Federal Office of Administration by post (delivered by simple or registered mail), via courier service or delivered in person.
Documents that exceed a total weight of 2.00 kg or a collection fee of €1,600.00 may only be sent via courier service or delivered in person. Postal delivery is not possible in this case.
Referat ZMV II 6 – Beglaubigungen
Bundesverwaltungsamt Eupener Strasse 125
50933 Köln (Braunsfeld)
The Federal Office of Administration charges a fee of €25.00 for each certified document. The certified documents are sent with a notification of charges for cash on delivery to the applicant’s address in Germany. For applications from outside Germany, the German address of an authorised recipient, who will pay cash for and receive the delivery, must be provided. In the case of presentation in person or delivery via courier, the documents can generally be ready on the same day if the fee is paid prior by EC card or in cash.
Mondays, Wednesdays and Thursdays from 9 am to 1 pm, Tuesdays from 9 am to 4.30 pm, Fridays from 9 am to 1 pm
You can find directions to the office building of the BVA in Cologne-Braunsfeld here.
Exception: School certificates (Ministry of Culture and Sport), university certificates (Ministry of Science and Research)
|Berlin||Regional Authorities for Citizen and Regulatory Affairs LABO II A, ‘central resident matters’|
|Brandenburg||Ministry of the Interior in Potsdam|
|Bremen||Senator for the Interior, Culture and Sport|
|Hamburg||Authority for the Interior|
|Mecklenburg-Western Pomerania||Ministry of the Interior for Mecklenburg-Western Pomerania in Schwerin|
|Lower Saxony||Police departments in Braunschweig, Göttingen, Hanover, Lüneburg, Oldenburg and Osnabrück|
|North Rhine-Westphalia||District government|
|Rhineland-Palatinate||Supervision and Service Administration Body in Kaiserslautern|
|Saarland||Ministry of the Interior and European Matters|
|Saxony||regional administration Saxony|
|Saxony-Anhalt||state administration office in Magdeburg|
|Schleswig-Holstein||Ministry of the Interior of Schleswig-Holstein in Kiel|
|Thuringia||State administration office of Thuringia in Weimar|
|People’s Republic of Bangladesh|
|Union of Myanmar (Burma|
|People’s Republic of China|
|Republic of Iraq|
|Islamic Republic of Iran (excluding university certificates)|
|Kingdom of Jordan|
|Kingdom of Cambodia|
|State of Qatar|
|Lebanese Republic (only university-related certificates)|
|Republic of Mali|
|Kingdom of Nepal|
|Republic of Rwanda|
|Kingdom of Saudi Arabia|
|Democratic Republic of Somalia|
|Republic of Sudan|
|Syrian Arab Republica|
|Taipei trade office, visa department (only justice-related documents)|
|Republic of Togo|