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In­for­ma­tion sheet on ap­pli­ca­tions for apos­tille

How to ap­ply for an apos­tille to be af­fixed to a Cer­tifi­cate of Good Con­duct or an ex­tract from the Cen­tral Busi­ness Reg­is­ter...

... for sub­mis­sion in a coun­try that has ac­ced­ed to the Hague Con­ven­tion.

Please note that the Fed­er­al Of­fice of Ad­min­is­tra­tion is re­spon­si­ble for is­su­ing apos­tille sole­ly for cer­tifi­cates is­sued by Ger­man fed­er­al agen­cies (fed­er­al min­istries, Fed­er­al Of­fice of Jus­tice, fed­er­al courts, etc.)! It is not re­spon­si­ble for af­fix­ing apos­tille to of­fi­cial reg­istry or court doc­u­ments, or doc­u­ments is­sued by state or lo­cal au­thor­i­ties or the Ger­man Patent and Trade­mark Of­fice (which is re­spon­si­ble for is­su­ing apos­tille for its own doc­u­ments).

The web­site of the Fed­er­al For­eign Of­fice pro­vides a list of coun­tries for which apos­tille can be is­sued.

Non-ur­gent cas­es

Step 1:

If you

a) are res­i­dent in Ger­many, sub­mit your ap­pli­ca­tion to the re­spon­si­ble reg­is­tra­tion of­fice

b) are res­i­dent out­side Ger­many, sub­mit your ap­pli­ca­tion di­rect­ly to the Fed­er­al Of­fice of Jus­tice.

for a Cer­tifi­cate of Good Con­duct for sub­mis­sion out­side Ger­many. Please in­di­cate the coun­try in which you wish to sub­mit the Cer­tifi­cate of Good Con­duct.

There is no re­quire­ment to make pay­ment in ad­vance of re­ceiv­ing a Hague Con­ven­tion apos­tille, nor is it pos­si­ble to make pay­ment in ad­vance!

Please make sure that your let­ter to the Fed­er­al Of­fice of Jus­tice con­tains the fol­low­ing in­for­ma­tion:

  • The ad­dress to which the apos­tilled Cer­tifi­cate of Good Con­duct should be sent. This must be an ad­dress with­in Ger­many. The Cer­tifi­cate will be sent ei­ther to the ap­pli­cant per­son­al­ly or to a per­son nom­i­nat­ed by the ap­pli­cant as an au­tho­rised re­cip­i­ent. As of 1 Febru­ary 2011, cer­tifi­cates are is­sued sole­ly on a cash-on-de­liv­ery ba­sis, i.e. they will not be hand­ed over un­less the fee is paid di­rect­ly to the post­man/post­wom­an.
  • Name of the coun­try for which the apos­tille is re­quired
  • An email ad­dress or tele­phone num­ber for any queries that may arise

Step 2:

Af­ter ap­prov­ing (by sign­ing and stamp­ing) the Cer­tifi­cate of Good Con­duct, the Fed­er­al Of­fice of Jus­tice will send it to the re­spon­si­ble of­fice of the Fed­er­al Of­fice of Ad­min­is­tra­tion (Di­vi­sion ZMV II 6 2.1). The Fed­er­al Of­fice of Ad­min­is­tra­tion will af­fix an apos­tille to the Cer­tifi­cate of Good Con­duct and send it, sole­ly on a cash-on-de­liv­ery ba­sis, to the ad­dress in Ger­many which you pre­vi­ous­ly pro­vid­ed to the Fed­er­al Of­fice of Jus­tice.
In the event that you re­ceive on­ly a com­put­er-gen­er­at­ed Cer­tifi­cate of Good Con­duct (not bear­ing a sig­na­ture or of­fi­cial stamp), please re­turn this to the Fed­er­al Of­fice of Jus­tice to be signed and stamped. You must in­di­cate the coun­try in which you in­tend to sub­mit the apos­tilled Cer­tifi­cate of Good Con­duct.


Ur­gent cas­es

If you ur­gent­ly re­quire the Cer­tifi­cate of Good Con­duct and wish to col­lect it from the Fed­er­al Min­istry of Jus­tice (the rel­e­vant of­fice for this pur­pose is on­ly in BONN) ei­ther in per­son or via a per­son or couri­er ser­vice au­tho­rised by you to col­lect the doc­u­ment (this re­quires a pow­er of at­tor­ney!), you (or the au­tho­rised per­son or couri­er) may then call in at the Fed­er­al Of­fice of Ad­min­is­tra­tion in Cologne (ad­dress be­low) in or­der to have the apos­tille af­fixed.

You may then take the apos­tilled Cer­tifi­cate of Good Con­duct im­me­di­ate­ly away with you. The time re­quired to car­ry out this on-the-spot pro­cess is around 15 to 45 min­utes (de­pend­ing on cus­tomer vol­ume and the num­ber of doc­u­ments). The apos­tille fee must be paid at our of­fice by EC card or in cash.

Please note our of­fice open­ing hours: Fed­er­al Of­fice of Jus­tice in Bonn:
Mon­days to Wednes­days from 7.30 am to 4.00 pm; Thurs­days from 7.30 am to 3.30 pm;
Fri­days from 7.30 am to 2.00 pm

Fed­er­al Of­fice of Ad­min­is­tra­tion in Cologne:

Mon­days, Wednes­days and Thurs­days from 9.00 am to 1.00 pm; Tues­days from 9.00 am to 4.30 pm;
Fri­days from 9.00 am to 1.00 pm

You can find di­rec­tions to the of­fice build­ing of the BVA in Cologne-Braunsfeld here.

Costs

The Fed­er­al Of­fice of Ad­min­is­tra­tion charges a fee of €13.00 for each doc­u­ment. The apos­tille fee must be paid at our of­fice pri­or by EC card or in cash.


Ap­pli­ca­tion Form